Data entry is still a critical day-to-day operation for every company in all industries. Data entry is primarily focused on the collection of customer information and even maintaining financial data. That being said, it is mandatory to consider the eradication of errors in the entire process.
The 1-10-100 rule suggests that every data entry issue correction costs around $1, $10, and $100 at the later stages. Also, fixing these issues as quickly as possible is quite significant. However, it consumes extra effort and time.
Business professor Raymond R. Panko suggested in his paper detailing examples of research related to human error. He had mentioned that manually entering data into simple spreadsheets brings the human error probability between 18 percent and 40 percent.
In this blog, you will explore different ways that can ensure the avoidance of data errors. And also, how to promote accuracy levels amongst the work of employees. Let’s start the discussion with employee training.
Training the Employees Regarding the Significance of Data
Data entry issues have a close relation with improper employee training. Whenever you’re running a company, prioritize tackling the incorrect data. Around 30 percent of the data loss has a very close relation to the manual error. Such errors can be costly for your business as data entry errors are responsible for damaging the revenue sources of your company.
Make sure that your employees learn about the importance of accurate data maintenance. The process informs them of the value of real-time information. And it also conveys how accurate data can influence the sector’s overall growth.
Ensure that you inform employees regarding how improper data accuracy will be a loss. When they have the proper understanding of the importance and relevance of the data, you can rest assured. And your staff members will have a sense of personal responsibility for your work. Also, train them to be mindful of avoiding the data issues in the initial efforts to evade the challenges later on.
Avoid Overloading your Employees
In some industries, 88 percent of security breaches have happened due to human errors. Businesses sometimes force employees to reach business goals faster. However, when you put a lot of stress on the employees, you cannot deny that there are higher chances of errors.
Setting unrealistic targets is the major reason behind back-firing the employees to not be mindful of the improper data entry. However, it turns out to be costly for the company in the long run.
You can choose to converse with your staff regarding the ideal workflow openly. And that will be a great way to put down the pressure to a huge extent.
While this approach will also motivate your staff to go with the decided and needed workflow. You can inform your team about setting the targets, and this will ensure that they are more responsible.
When you trust them with the assigned tasks, they will personally be more inclined to their work. With time, they can even take complete responsibility for the fulfillment of your business goals.
Prioritizing Work Accuracy over Speed
It’s worth noting that the average benchmark for the data into error is 1 percent. In case it goes higher than that, it will be a matter of concern for your business operations. So at every point, you should be extra cautious that in no case your data entry operations go in vain.
Remember that it’s a good thing to be mindful of the workflow. However, that doesn’t mean you will have to compel your employees to rush with the workload. Rushing with things can be highly detrimental to their progress.
You should always be more attentive to prioritize accuracy over speed. If you avoid giving employees enough time to complete the tasks, you will fail in making them responsible for your work. Data entry is a detail-oriented task, and rushing with it is bound to create several errors.
Regardless of the industry, always focus on the accuracy that turns out to be the primary objective for setting precise goals. Besides, you should also be realistic about your goals. You should consider speed evaluation. However, the major focus should also be on doing the job correctly when you want a smoother accuracy-oriented work environment.
Significance of Printing your own Business Materials
You must note that around 47 percent of the companies have experienced fraud in the last 24 months. The value is equivalent to a loss of around 42 billion dollars due to diverse types of financial scams. So, these days, businesses are adopting advanced technology alongside other security tools that can ensure helping safeguard confidential information.
The best part of printing business materials online is that companies can now use precise software tools that are utilizing intelligent character recognition and optical character recognition technology. Such technology will ensure trimming down work for the data entry staff by automatically extracting the needed data.
The in-house printing of business and marketing material will give you accurate data in hand and keep away faulty data entry operations. It’s worth noting that printing your own materials will save you costs and time while attaining accuracy levels.
Because the conversion of paper checks to digital checks is gaining potential in this era, it is worth noting that it will give you the bundle of the information at your fingertips. On the other hand, when you deal with digital checks, there is no need to be afraid of losing the softcopies and redoing the entry.
The printing of checks online can eliminate mistakes, and save time and costs. With an automated print and mail service, you can completely rest assured about reduced financial frauds and scams.
Double Checking the Work
Double-checking is a mandatory requirement for any kind of operation. When it comes to data entry operations, never forget to involve a senior employee or manager to troubleshoot the data’s accuracy.
Understandably, it may not be a feasible idea when it comes to a large amount of data. However, once you take that into practice and keep a regular check, it can help with potential improvements.
Besides, it can also set controls in assisting and determining the areas that require enhancements. The company should go with updating the systems and use tools to help simplify the processes.
Enforcement of Data Profiling
Data profiling comes with analyzing the data to make sure that it is unique, correct, complete, reasonable, persistent, and above all, free from error. The poor data quality cost nearly has an average financial impact of $9.7 million per year.
Poor data quality is a costly affair. Overall this is the reason that you should pay attention to reducing data errors. The analysis will help in finding out the loophole that is linked to the data sets.
Data profiling programs are also useful to identify the potentially incorrect data values that will be helping to flag them in swift time. It can also ensure that companies don’t have to keep working on spending more time with potentially incorrect data.
Many automated techniques enable higher quality and minimize manual data entry needs. The uses of updated software tools help eradicate repeated errors while settling business operations swiftly. Also, with refined workflow management, it becomes easier to get desired business outcomes without added expenses.
Also Read: 4 Smart Tips For FMCG Companies.